Pension Officer

Salary Description:
£41, 360 - £46, 050 per annum
Location Description:
Job Role:
Pensions Administrator, Pensions Technician, Pension Payroll Officer
Employment Type:
Part-time, Full-time
Contract Type:
Application Deadline:
Friday 19th July 2024
9th July 2024
City of London School
Job Ref:

Purpose of Post

To ensure the proper management and accuracy of teachers’ pension records for the City

Schools. To resolve issues relating to pensions for members of the teaching staff, liaising with staff members, the City of London Corporation and the pension schemes as necessary. The role may spend time based in HR, Payroll and/or Finance as appropriate.

Main Duties & Responsibilities

  1. Act as the primary point of contact with the Teachers’ Pension Scheme.
  2. Act as the primary point of contact with the DC scheme provider.
  3. Act as the primary point of contact for teaching staff with pension queries or issues.
  4. Review TPS records to ensure accuracy and liaise with HR, Payroll and the Teachers’ Pension Scheme to resolve any issues that are identified.
  5. Ensure compliance with auto-enrolment requirements through liaison with CoL Payroll.
  6. Process all joiners and leavers of the Teachers’ Pension Scheme.
  7. Process joiners and leavers of the DC scheme, including during the annual opt in window for the DC scheme.
  8. Ensure that all pension service records are accurate and up to date.
  9. Ensure the Teachers’ Pensions audit is undertaken each year, providing information to the auditor as necessary.
  10. Prepare and submit all related pensions returns and documentation including the end of year certificate.
  11. Keep fully up to date with Payroll and Pensions legislation, including attendance at courses and briefings as directed.


  1. To undertake any other duties that may reasonably be requested appropriate to the grade.
  2. Actively seek to implement the City of London’s Occupational Health and Safety Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when carrying out their duties.
  3. Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post.
  4. The post-holder’s responsibility for safeguarding and promoting the welfare of children and young persons for whom they are responsible, or with whom they come into contact will be to adhere to and ensure compliance with the Schools’ Safeguarding Policies at all times. If in the course of carrying out the duties of the post the post-holder becomes aware of any actual or potential risks to the safety or welfare of children in any of the schools, the post-holder must report any concerns to the relevant Designated Safeguarding Lead.

Person Specification

Please find below the qualifications, experience and technical skills required to undertake this post. Each criterion will be assessed at application (A), interview (I) or test (T) as indicated below:

Professional Qualifications / Relevant Education & Training

  • First degree in a numerate subject or equivalent experience
  • Certificate in Pensions Administration or  equivalent experience
  • Knowledge of ITrent or similar HR/Payroll system
  • Knowledge of Teachers’ Pension Scheme operation and regulations
  • Knowledge of DC schemes and their operation
  • Effective user of IT and data management systems
  • Ability to resolve problems relating to pension records, identifying errors and getting corrections made.
  • Ability to liaise effectively with Payroll and HR teams.
  • Able to develop and maintain efficient record keeping systems with consistency.
  • Able to analyse and interpret complex information and make recommendations.
  • Ability to communicate with a range of audiences.
  • Ability to manage own workload, prioritising effectively to meet deadlines whilst ensuring that lower priority work is kept up to date.

Experience Required

  • Experience of administering TPS or a similar public sector defined benefit pension scheme.
  • Experience of administering a Defined Contribution Scheme.
  • Experience of addressing problems for members of staff, responding to them directly.

Other Relevant Information

Part time or other flexible working will be considered including term time plus working.


  • Employee Assistance Programme
  • Enhanced paid time off policies (sickness, maternity, paternity, adoption, and shared parental leave)
  • Access to Occupational Health Services
  • Access to School gym (set hours)
  • Staff Activities and Clubs (Running, Yoga, Pilates, Netball, Football and more!)
  • Corporate Gym Discount with Anytime Fitness
  • 24 days annual leave and increasing with continuous service plus bank holidays
  • Hybrid / Flexible Working (role-dependent)
  • Interest free Bicycle Loan (up to £1,000)
  • Cycle 2 Work Scheme via Halfords
  • Childcare Affordability Scheme
  • Up to 40% discount with Hatching Dragons Nursery
  • Cheapside Privilege Card (local offers and discounts)
  • Up to 25% discount off an O2 Refresh Airtime Plan.
  • 21% LGPS Employer Contribution
We reserve the right to appoint before this deadline and encourage early submissions.

Closing Date: Friday 19 July 2024 (12pm)

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