Pension Administrator

Salary Description:
£Competitive + Benefits
Location Description:
Job Role:
Pensions Administrator
Employment Type:
Contract Type:
Application Deadline:
13th November 2023
Barnett Waddingham
Job Ref:

Barnett Waddingham is a partner-led business which prides itself in providing straightforward and well-communicated pensions advice. From small beginnings with just 20 people, our total headcount is now over 1,526 (including 94 partners, 76 principals, 112 associates and 152 Qualified Actuaries) – with offices in nine locations around the UK. We act for a wide range of clients, large and small, including almost 25% of FTSE100 and over 15% of FTSE350 firms in the public and private sectors.

The Pension Administration Business was established in 1993. Our core business is the provision of services to trustees of UK occupational pension schemes DB, DC, CARE, cash balance – and we will do this as a stand-alone “admin-only” appointment or in conjunction with services provided by other Barnett Waddingham Practice Areas. The services are provided from all of our UK offices and include:

  • Benefit administration
  • Cash handling and preparing draft accounts
  • Pensioner payroll
  • PPF assessment administration services
  • Administration consulting services
  • Data audits and data cleansing
  • Scheme governance and trustee secretarial
  • Specialist roles (secondments, expert witness)
  • Bespoke one off projects
  • Support for trustees and in-house personnel


  • Manage a portfolio of clients
  • Prepare manual and computer generated benefit calculations and related correspondence
  • Maintain the member database; prepare computer generated benefit calculations and related correspondence
  • Communicate with clients, their members and advisers
  • Carry out and check cash handling functions, liaising with the bank and investment managers as appropriate
  • Process and check client pensioner payrolls, including calculation of net pay, arranging payments, liaison with tax offices and preparation of year end returns
  • Liaise with authorities including DWP, HMRC, The Pensions Regulator and the Information Commissioner
  • Prioritise workloads and carry out activities in line with agreed service levels
  • Read, research and understand documentation relating to each scheme, for example, deeds
  • Check work of other team members, ensuring accuracy and compliance with scheme rules, procedures and legislation

  • Minimum of GCSE Grade “5” or “C” in  Maths and English are essential.  Certificate in Pension Calculations (CPC) or progress with other relevant PMI qualifications would be an advantage.  A willingness to make progress towards a professional qualification would be a benefit; however proven experience in the role is more desirable than other academic achievement.
  • Relevant Financial Services experience or a background in DC or DB pension administration would be a requirement. 
  • A strong understanding of Microsoft Office programmes, in particular Excel, Word and Outlook.

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