Pension Administrator

Salary Description:
Competitive + Benefits
Location Description:
Job Role:
Pensions Administrator
Employment Type:
Contract Type:
Application Deadline:
13th June 2022
Barnett Waddingham
Job Ref:


Are you a Pensions Administrator looking for the next step significant in your career? We offer a full range of benefits including fully funded professional development, excellent career progression to Senior/Partner, great team working, modern offices and a diverse, socialable and inclusive culture.

With over 1400 people across 9 offices, we are proud to be a leading independent UK consultancy at the forefront of risk, pensions, investment and insurance. We act for a wide range of clients, large and small, in both the private and public sectors including 15% of FTSE 350 firms with a defined benefit pension scheme. Each individual delivers on our shared values and our commitment to ensuring the highest levels of trust, integrity and quality. We aim to continue our growth by recruiting talented and committed individuals that have the desire to learn and develop; and we strive to employ staff who share our values and can bring special skills - enhancing the service that we provide to our clients.

We are seeking a Pensions Administrator for a full-time, permanent position and it will be worked on a hybrid basis where you will share your time between the office and home.  This role can be based from the modern London office.  

The Pension Administration Business was established in 1993.  Our core business is the provision of services to trustees of UK occupational pension schemes DB, DC, CARE, cash balance – and we will do this as a stand-alone “admin-only” appointment or in conjunction with services provided by other Barnett Waddingham Practice Areas as a "full service" suite.  The services are provided from all of our UK offices and include:

  • Benefit administration
  • Cash handling and preparing draft accounts
  • Pensioner payroll        
  • PPF assessment administration services
  • Administration consulting services      
  • Data audits and data cleansing
  • Scheme governance and trustee secretarial     
  • Specialist roles (secondments, expert witness)
  • Bespoke one off projects
  • Support for trustees and in-house personnel


  • Prepare manual and computer generated benefit calculations and related correspondence
  • Maintain the member database; prepare computer generated benefit calculations and related correspondence
  • Communicate with clients, their members and advisers
  • Carry out and check cash handling transactions, liaising with the bank and investment managers as appropriate
  • Process and check client pensioner payrolls, including calculation of net pay, arranging payments, liaison with tax offices and preparation of year end returns
  • Liaise with authorities including DWP, HMRC, The Pensions Regulator and the Information Commissioner
  • Read, research and understand documentation relating to each scheme, for example, deeds
  • Check work of other team members, ensuring accuracy and compliance with procedures and legislation, as agreed
  • Assist with project based work as agreed from time to time
  • Be willing to attend client meetings as required
  • Encourage the team to look for efficiency gains 
  • Prioritise workloads and carry out activities in line with agreed service levels
  • Support effective team working Demonstrate an understanding of how the PPF operates and the nature and type of compensation (specific for PPF Administration)
  • Have working knowledge of Shared Workspace (specific for GMP Reconciliation)
  • Demonstrate understanding of Scheme Reconciliation Service and how to use this for the benefit of clients (specific for GMP Reconciliation)
  • Adhere to specific targets, carry out calculations and tasks involved in working on PPF schemes, and respond to the need for a rapid turnaround of work (specific for PPF Administration)
  • Support, implement and maintain Information Security procedures and activities in accordance to Barnett Waddingham’s Information Security Policy, and other Barnett Waddingham accreditations and awards
  • Any other reasonable task as advised from time-to-time

The above is intended to describe the general nature and responsibilities of the role and is not intended to be an exhaustive list of all duties or responsibilities of employees in this role


Experience & Qualifications

  • Good standard of Maths and English (GCSE / A Level preferred or equivalent) 
  • Previous DC or DB pension administration experience or similar
  • Relevant Financial Services or Professional Services experience
  • A willingness to make progress towards further professional qualifications would be a benefit; however, proven experience in the role is more desirable than academic achievement
  • The Award in Pension Essentials (APE), or progress with other relevant Pensions Management Institute / PMI qualifications such as CPC (Certificate in Pension Calculations) would be an advantage
  • Payroll experience would also be beneficial in particular roles although not essential
  • A strong understanding of Microsoft Office programmes, in particular Excel, Word and Outlook

Key Deliverables (Objectives)

  • Client satisfaction
  • Keen to develop new skills, , enjoys a challenge
  • Willingness to work towards a professional qualification
  • Build strong effective client and team working relationships
  • Develops assertiveness to ensure that timescales are adhered to

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